What is a contractor compliance review?
It is a review of the contractor relationship, establishment context, workers, records and supporting evidence against an agreed checklist of applicable obligations.
The checklist cannot be copied blindly between every contractor. Location, activity, work arrangement, employee population and prevailing legal framework can change what must be verified.
A useful vendor document request begins here
- Confirm vendor identity, contract scope, engaged site or sites, approved deployment and responsible site contact.
- Request relevant registrations or licences where applicable, with validity details and consistent establishment identifiers.
- Check attendance, wage records and payment evidence for the same period and worker population; note missing rows or conflicting dates.
- Where statutory contributions apply, reconcile working records with the relevant filing or remittance evidence rather than treating receipt of a file as proof of correctness.
- Record clarifications, action owners, agreed due dates and closure evidence. Distinguish “not supplied” from “reviewed and compliant.”
What a useful audit finding contains
Every finding should identify the entity, period, document or record, nature of inconsistency, relevant legal basis or checklist control, action requested, accountable person and status.
An exception log that only states “non-compliant” rarely tells the site team what must happen next. A closure record should show which new evidence was received and who verified it.
How Karma supports the engagement
Karma’s Compliance & Audit practice can help establish the review universe, coordinate document requests, examine available evidence and track corrective action. Statutory conclusions require the relevant legislation, jurisdiction and effective date to be verified.
An audit platform can improve collection and visibility, but document completeness and professional judgement remain separate from software-generated flags.
Questions we often hear
Does receiving an ECR or registration document prove compliance?
No. Completeness, matching worker and period information, validity and relevant payment evidence must still be evaluated within the engagement scope.
Can a vendor audit cover several locations?
The scope should specify the participating locations, contractors, review periods, records and follow-up process.